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Catalog Course Search Details

This course has been changed from the previous catalog, the changed field(s) are highlighted in red:

 Course Title:   Introduction to Records Management


 Department:    OFTEC

 Course #:    118

 Credits:    4

 Variable:     No

 IUs:    4

 CIP:    520204

 EPC:    547

 REV:    2013

 Course Description  

Study of basic concepts in the management of records and information. Includes specialized terminology, filing rules and systems, paper-based and electronic files management, records security, and ethical concerns.



Additional Course Details

Contact Hours (based on 11 week quarter)

Lecture: 44

Lab: 0

Other: 0

Systems: 0

Clinical: 0

Intent: Distribution Requirement(s) Status:  

Vocational Preparatory Required for ATA degree, Required for certificate  

Equivalencies At Other Institutions

Other Institution Equivalencies Table
Institution Course # Remarks

Learning Outcomes

After completing this course, the student will be able to:

  1. Define terms related to paper-based and electronic file management.
  2. Describe the classifications of records found in offices.
  3. Describe a typical records management cycle.
  4. Become familiar with legislation or laws that help to control the use of information in records.
  5. Describe how filing differs from records management.
  6. Index, code, and arrange personal, business, and government names.
  7. Use alphabetic, numeric, subject, and geographic filing systems.
  8. Describe the vital function of control in records management.
  9. Describe the requirements for various records management positions.

General Education Learning Values & Outcomes

Revised August 2008 and affects outlines for 2008 year 1 and later.

1. Information Literacy

Definition: Recognizing when information is needed and have the ability to locate, evaluate, and use effectively the needed information.

Outcomes: Students will be able to . . .
1.4 Evaluate issues (for example economic, legal, historic, social) surrounding the use of information.

2. Critical Thinking

Definition: The ability to think critically about the nature of knowledge within a discipline and about the ways in which that knowledge is constructed and validated and to be sensitive to the ways these processes often vary among disciplines.

Outcomes: Students will be able to . . .
2.1 Identify and express concepts, terms, and facts related to a specific discipline.

Course Contents

  1. An overview of records management terminology, records classification, history and legislation, and career opportunities.
  2. System concepts and rules application.
  3. Records storage, records retrieval, and retention and transfer methods.
  4. Alphabetic, subject, numeric, and geographic storage and retrieval.
  5. Electronic records, computer databases.
  6. Security and control.