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Funding Opportunities

> Go to Arete Fund Information

ASSVC Allocation Council Proposal

ASSVC welcomes funding proposals that support activities and events that promote and meet the following qualifications:

  • Primary focus is towards SVC students
  • Request submitted by recognized SVC clubs/programs 
  • Free Admissions for currently enrolled SVC students
  • Funds are not allocated for the purpose of fundraising
  • Program/event is sponsored by two or more recognized SVC clubs/programs
  • Program/event is required to be hosted in Skagit, Island or San Juan counties 
  • Program/event meets the Guidelines for Permissible Use of Services and Activities Fees
  • Meets the guidelines established by ASSVC and the council from whom you are requesting funds

Proposal Submission Guidelines

Funding proposals must be submitted a minimum of six (6) weeks prior to the event. Incomplete applications will not be considered. Request will be evaluated based on clarity and compliance with council guidelines.  In order for ASSVC to consider the funding proposal, the following sections of the proposal must be completed fully:

  • Funding Proposal
  • Budget worksheet
  • Signature and verification sheet

Budget Worksheet

  • Food and refreshments may not be requested from these funds
  • SVC students, faculty, staff and administrators cannot be paid wages from these funds except if they are part of the entertainment contract
  • Volunteers may not be monetarily compensated
  • No honorariums
  • Proposals may be partially or fully funded based on available funds
  • An itemized list of what the funds will be used for in as much detail as possible
  • Example of acceptable use of funds [guest speakers, performers, advertisements, venue rental, equipment needs]

Proposal Presentations

If you meet the qualifications in the proposal, the council you are requesting funding from will schedule a date and time for your presentation.

  • The council will allot 15-20 minutes per presentation
  • This is your opportunity to express the need for funding for your program and how it will benefit students
  • There will not be a need for providing copies of the proposal. The council will have its own copies of the proposal for the presentation
  • Five (5) minutes will be provided for Q&A at the end of the presentation
  • You will be notified of the council's decision via notification letter sent by e-mail

Councils

Late Night Programming Council

Student clubs/organizations can apply for LNPC funding if their program meets the following requirements:

  • Program/event begins after 5:30pm
  • Two or more SVC clubs are serving as sponsors
  • The event is open to all students
  • Program/event is free of charge for SVC students and advertisement denotes ASSVC as a sponsor

In order to receive LNPC funding the student group will need to meet with the student commissioner responsible for this council. At this meeting the student commissioner will go over the process for funding, which includes a proposal and presentation.

Event Funding Allocation Council

Student clubs/organizations can apply for EFAC funding if their program meets the following requirements:

  • Two or more SVC clubs are serving as sponsors
  • The event is open to all students
  • Program/event is free of charge for SVC students and advertisement denotes ASSVC as a sponsor.

In order to receive EFAC funding the student group will need to meet with the student commissioner responsible for this council. At this meeting the student commissioner will go over the process for funding, which includes a proposal and presentation.

Social Justice Affairs Council

The Social Justice Affairs Council is intended to provide student clubs/organizations with funding for programs/events that bring awareness to local, state, national and global issues surrounding equity, social justice, culture and support/action. These programs will be educational in nature and open to the public. In order to receive SJAC funding the student group will need to meet with the student commissioner responsible for this council. At this meeting the student commissioner will go over the process for funding, which includes a proposal and presentation.


Arete Fund Guidelines

Arete: "Being the best you can be" or "reaching your highest human potential." 
 
The purpose of the Arete Fund is to provide Skagit Valley College (SVC) students with the opportunities to attend regional, state and/or national conferences and develop leadership skills that will benefit them, their clubs, and SVC. Please follow and adhere to the following guidelines: 
 
General Guidelines

  • Funds cannot be requested for summer quarter
  • Arete funds are intended only for fall, winter and spring quarters
  • Recognized clubs can request up to $2,000 each quarter
  • A maximum of $2,000 can be requested for one conference. In other words, a club cannot accumulate money from this account to be used for one conference
  • Funds can only be used for students and one faculty/staff advisor
  • Funds can only be used to pay for registration fees, transportation and lodging. Note: Meals may not be covered under "expenses." It is the responsibility of your organization to plan accordingly and follow the Washington State Per Diem regulations.
  • Conference must be regional, state, or national level
  • When requesting funds, clubs must present an itinerary with their best estimates or exact prices for the cost of the conference
  • Requests must follow S&A guidelines
  • Unclarified areas of the request will be left to the discretion of the council, i.e. estimated costs
  • Clubs must submit documents one week prior to their scheduled meeting/presentation with the council 
  • Clubs must submit their request at least seven (7) weeks prior to an out of state conference or four(4) weeks prior to an in state conference. This is due to the amount of time it takes Student Life to process paperwork (forms, documents and requests)
  • The council will make a decision within two business days of their meeting.

Fund Request Meeting

  • Please be prepared answer the following questions in your presentation:
    • ​Has your club approved participation in this conference? 
    • Which club advisor will be attending the conference? 
    • How many members of your organization will be attending? 
    • Where are you traveling to? 
    • What conference will your club members be attending? 
    • What is the conference schedule? 
    • What is the topic of the conference? 
    • What type of transportation will you be using? 
    • What is the estimated cost of your transportation? 
    • Will you need a hotel, or is lodging included in the registration fees? 
    • What is the estimated cost of lodging?
    • What is the registration fee per student/advisor?

Council Make-Up

  • The council will consist of four (4) members selected by ASSVC. 
  • The ASSVC Treasurer will automatically be on the council and will act as the chair of the council. 
  • 3/4 of the members of the council must be present for a vote to take place.  
  • A simple majority vote can decide on funding allocations.

Rollover Funds

  • At the end of each quarter any remaining funds will roll over equally into the following quarter(s). 

Example: If $5000 remains from the fall quarter, $2500 will roll over to the winter and spring quarters.  

  • Clubs who did not request funds the previous quarter are eligible to request funds that were rolled over up to $2000.  
  • The allocation of the rollover money will be at the discretion of the council and ASSVC.  
  • Funds from the current academic year may not rollover to the following academic year

Example: Arete funds from the 2013/2014 academic year may not rollover to the 2014/2015 academic year.

Following the Conference 

  • At the end of the conference, clubs will be required to submit a presentation explaining what they learned at the conference and what they plan to bring back to Skagit Valley College. This can be done either as a paper, PowerPoint presentation, or poster board.
  • The presentation should include what you learned in general, any new contacts you made, any new concepts you learned, any events you plan to bring back to SVC, and anything you learned that will be implemented in your club.  

> Go to ASSVC Allocation Council Information

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