Stationery (Letterhead), Note Cards & Note Pads

A strong institutional identity requires clearly branded collateral materials. Stationery is a key component in expressing the brand identity of Skagit Valley College. Letterhead, envelopes, and business cards are often the first introduction of the college to a wide constituency.

The Public Information Office has developed stationery for use by all groups that are part of Skagit Valley College. Departments, offices, programs and other units can show their affiliation with SVC through consistent use of the official stationery. The Public Information Office has prepared letterhead, #9 and #10 envelopes, with or without bulk mailing stamp, that have been professionally printed in cost-saving quantities. Packaged quantities of the college letterhead and envelopes can be obtained through the Business Office on the Mount Vernon and Whidbey Island campuses. Business cards can be ordered on-line through The Washington State Department of Printing. Please see the Business Card section of this Graphic Identity Guide for more information. Printing of the college stationary package is coordinated by the Public Information Office and the Business Office. Individual units should not coordinate stationary printing without first consulting pio@skagit.edu or 416-7716.

Note Cards, Note Pads and Special Stationary Material

Special print projects including, note cards, note pads, invitations, thank you cards and other high-end print pieces can be developed for individual units. Please contact the Public Information Office if you require any of these special stationary items. Templates for printing note cards and note pads on laser and ink jet printers are available for downloading from the Graphic Identity website.

Letterhead Guidelines

All offices are encouraged to follow these simple letterhead format guidelines when producing documents on official college letterhead.

• Download a properly formatted digital Letterhead template from Graphic Identity Downloads page. The supplied template can be customized to include your unit name and phone number(s)s where indicated. Please note that other logos, graphic elements, or watermarks cannot appear on official college stationery unless approved by the Public Information Office. All text sizing and colors are predefined in the template.

• Guidelines for manually setting up letterhead printing
• Margins: Left - 1.375", Right – 1.0", Top – 2.5", Bottom - .75"
• Typestyle: 10 – 12 pt., Times New Roman or Arial
• Line spacing should be set to 1.5 lines whenever possible.
• Bolds and All caps should be limited to headers and word emphasis. Do Not type your entire letter in All Caps or Bold.
• Second sheet Margins: Left - 1.375", Right – 1.0", Top – 1.0", Bottom - .75". In order to set your second sheet margins different from the front sheet, you must select all the text after page one, go to File/Page Setup, select the Margins tab, change the top margin to your new desired setting and select "Apply to Section", and Click OK. The Front sheet margin will remain as it was and all margins after the front sheet will change to the new setting.

Example of customized letterhead for San Juan Center

Sample San Juan Letterhead

Envelope Guidelines

All offices are encouraged to follow the Envelope format guidelines when producing envelopes for official college use.

• Please note that other logos, graphic elements or watermarks cannot appear on official college envelopes unless approved by the Public Information Office. All text sizing and colors are predefined in the templates.

• Guidelines for manually setting up letterhead printing
• Address Margins: Left - 4", Right – 1.5" minimum, Top – 2.25", Bottom - .5"
• Typestyle: 10-12 pt. Arial
• Single Line Spacing
• All caps in the address lines are encouraged by the USPS.

#9 Envelope Example

Sample #9 Envelope

#10 Letterhead Envelope Example

Sample #10 Envelope