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Campus Housing Reporting

What is On-Campus Housing?

Campus View Village (CVV) is the SVC student exclusive apartment complex located directly north of the SVC Mount Vernon campus. Each of the 35 apartments hold 4 single bedrooms with a shared bathroom, kitchen, and sitting area. This 140-bed complex is the only student housing offered by Skagit Valley College. For more information, visit the Campus View Village main page.

What Policies and Expectations Are CVV Residents Held To?

All residents of CVV are Skagit Valley College students. Therefore, they are held to the Code of Student Conduct. Additionally, residents are held to the policies outlined in the CVV Resident Handbook. There is some overlap in these two documents, so violations of certain policies can impact a person’s status as both a student at SVC and a resident of CVV.

Who Upholds the CVV Handbook?

CVV has live-in student Resident Advisors (RAs) who primarily respond to alleged violations and submit reports. However, anyone is able to submit a report of alleged violations. These submitted reports are reviewed by either the Director of Residence Life or the Residence Life Coordinator.

What Should Be Reported?

Anything that is a violation of the CVV Resident Handbook. This includes:

  • Excessive noise (especially during quiet hours)
  • Violations of guest policies
  • Illegal drugs and underage alcohol use/possession
  • Smoking in-unit or in other unauthorized locations
  • Harassment
  • Any concerning or suspicious behavior that doesn’t require an immediate response
How Do I Report?

Use the “Submit a Housing Report” button below for any Campus View Village issues. This report will be reviewed by either the Director of Residence Life or the Residence Life Coordinator. Any issues requiring additional review will be forwarded to the appropriate campus office.

The Life of a Campus Housing Conduct Report

CVV Housing Conduct Workflow and Communication Plan

CVV Housing Conduct Workflow

  1. Incident Report submitted through SVC Reporting Page
  2. Housing Conduct Officer does initial intake review within 5 business days
    1. If report generated from non-CVV staff member, reporter will be emailed to confirm their report has been received within 2 business days.
  3. Intake review of report
    1. Determine if there are any Title IX or Bias implications
      1. Forward to Deputy Title IX Director or Bias Response Team, if needed
    2. Determine if the report warrants the creation of a case, merging with another case, set aside for future consideration, or discarded.
      1. Reports shall be set aside if no violation present, but potentially useful in determining future patterns
      2. Reports shall only be discarded in very rare circumstances: duplicate or incomplete submissions, for instance.
    3. Case created and assigned to the appropriate Housing Conduct Officer
      1. Determine if the report warrants a joint hearing process that includes a Campus Conduct Officer due to alleged violations of CVV policy AND SVC Code of Student Conduct policy. If so, Steps 5-9 are done jointly
    4. Housing Conduct Officer shall investigate assigned case and contact involved parties within 10 business days of the initial report
      1. For first time, low level (e.g. noise, guest) policy violations where alleged is reported to have taken responsibility during initial staff interaction, a written warning may be issued without full investigation.
        1. Alleged has 10 business days to submit written request for a hearing to the Housing Conduct Officer
      2. Housing Conduct Officer shall schedule any meetings using student class schedule and shall be at least 2 business days from the date of the call-in notice being distributed via Maxient.
        1. Involved party/parties may request a meeting on an expedited timeline if Housing hearing officer can accommodate.
      3. Housing Conduct Officer conducts all alleged, victim, and witness meetings – inclusive of any follow-up meetings required of previously interviewed alleged, victim, or witnesses.
      4. Housing Conduct Officer reviews all available information and makes outcome determination(s)
      5. Housing Conduct Officer notifies alleged party/parties of outcome and sanctions – if any – within 10 business days of initial meeting(s).
        1. If an outcome or sanctions have not been determined within 10 business days, an updated timeline shall be sent to all involved parties.
        2. If alleged party/parties are found responsible, the outcome letter shall outline the available appeals process.
        3. If outcome and sanctioning has direct impact on any other involved parties, Housing Conduct Officer shall communicate necessary and appropriate information (e.g. roommate victims of assault)
      6. Housing Conduct Officer will close out completed case
        1. Minimally, cases shall remain open until the window for appeal has closed
        2. Individual cases shall also remain open until all sanctions have been completed

CVV Housing Conduct Appeals Workflow

Appeals for Housing Policies shall be submitted in writing to the identified next level of hearing officer in the decision letter (either the Director of Residence Life or the Executive Director of the Skagit Valley College Foundation) within 10 business days of the dated outcome letter.

  1. An appeal is submitted within the 10 business day window must include a statement explaining why the respondent is seeking review.
    1. Appeals must be founded in one of the following:
      1. To determine if a procedural error that substantially affected the outcome of the findings or sanctioning occurred;
      2. To determine if the sanction(s) imposed were inappropriate, excessively lenient, or excessively severe for the violation(s) found responsible;
      3. To determine if bias by the initial hearing officer influenced findings or sanctioning;
      4. To consider new information, sufficient to alter a decision or sanctioning. New information is information/facts not previously known and the appealing student could not have reasonably discovered this information prior to hearing.
    2. Apelet officer shall request access to the student’s digital case file for the applicable case.
      1. Only the specific case being appealed shall be reviewed and investigated when determining level of student accountability and responsibility.
      2. If apelet officer finds the appealing student responsible – or the appealing student is only appealing the sanctions – total conduct history shall be reviewed in making sanctioning decisions.
    3. Apelet officer shall make contact with the appealing party within 5 business days from receiving an appeal with either
      1. a decision based on a thorough review of the appeal statement and full case file;
      2. an update of timeline to include
        1. A request to coordinate a meeting to allow the apelet officer opportunity to collect clarifying facts and information AND/OR
        2. An extension to coordinate additional meetings with other parties to collect clarifying facts and information.
    4. If an updated timeline is utilized, apelet officer shall provide a new next-contact date not to exceed 10 business days.
        1. Next contact may be a decision based on the conclusion of the review or an updated timeline with a new next-contact date (not to exceed 10 business days).
    5. Decisions by the apelet officer is final and not subject to further appeal.
    6. After 10 business days without appeal, the outcome letter shall be considered final.

“We strive to be responsive and provide updates on cases every 30 days. If you have questions about an existing case, please contact [email protected] for an update.”

Who Do I Contact With More Questions?
  • If you are unsure if something is reportable, or you have any other questions about CVV-related reports or issues, please contact either the Director of Residence Life – Griffin Uchida – at [email protected] / 360.416.7867 or the Residence Life Coordinator – Caitlin Millard – at [email protected] / 360-416-7910
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