Business Services

Overview

Accounts Payable performs general finance and accounting tasks which include reconciling payments, reviewing and processing invoices, payment requests, and travel processing. In most instances, invoices are sent directly to Accounts Payable where staff will verify receipt and process payment. Should you receive a bill directly from a vendor, please send it to Accounts Payable. An invoice must be provided in order to pay the vendor. Packing slips and quotes are not acceptable.

Accounts Payable checks are printed on Tuesdays and Thursdays and are available after noon. Please allow at least one week for check processing. Incomplete account numbers, missing documentation, missing signatures, or obtaining new vendor documentation can further delay processing.

All companies and individuals paid through Accounts Payable are required to submit a completed W-9 form regardless of the amount that is being paid or the tax treatment of the payment. It is not recommended that W-9 forms with social security numbers be submitted via email.

Expenses related to meals provided in conjunction with College meetings and events are reimbursable. Requests for reimbursements should include the business purpose of the meeting or the name of the event, the names of the participants, the date and location of the meeting or event, and the original receipt for the meal expenses being claimed.

Personal reimbursements must be submitted through ctcLink as an expense report and are limited to professional memberships and goods up to $200. Educational and Office Supplies personal reimbursements should be for non-routine, emergency type purchases. The College may not reimburse employee expenses from receipts that are more than 90 days old.

Internal Revenue Service regulations require that we have sufficient documentation to support College expenditures that include the College business purpose of the expenditure, the date, and the amount. In order to best comply with IRS regulations, original receipts provide the best documentation. Employee supervisors may require more stringent documentation to support expenditures.

Neil Huss
Purchasing and Payables Manager
Email: [email protected]

Miranda Brown
Account Payable (A-I Vendors)
Email: [email protected]

Karin Frolander
Account Payable (J-Q Vendors)
Email: [email protected]

Shirley Confer
Account Payable (R-Z Vendors)
Email: [email protected]