Business Services
Travel
Overview
Skagit Valley College members may need to travel in the course of conducting research, attending conferences, or other business/educational purposes. Guidelines exist to assist the booking of travel, and to ensure the responsible use of College funds. The SVC Travel Policy officially documents responsibilities, requirements, and additional resources to help arrange College sponsored travel. This includes monitoring pre-approvals, assisting with booking travel, training on travel policies and procedures, auditing and approving travel expense reports, and other travel-related tasks.
For more information, please contact Miranda Brown.
Upcoming Travel Trainings
- April 2024 – Open Forum to Discuss Issues
- May 2024 – Touching Base on Closing out Fiscal Year
If you want to schedule a one-on-one department training, contact Miranda Brown.
Helpful Information
Step-by-step instructions (with pictures!) for creating a ctcLink Cash Advance.
Breakdown of Traveling for SVC
Airfare
Air travel should be booked through Alaska Eazy Biz. This is separate from the general Alaska Airlines site. To sign up, contact Teresa Miller. If Alaska does not travel to a specific location or travel time is significantly higher, travelers may book flights through an alternative airline with proof of three (3) quotes. When choosing which flight to purchase, time and cost are both considered.
Rental Car
Rentals are limited to the standard vehicle class unless circumstances dictate a larger vehicle is needed for the business purpose. If a traveler needs to rent a passenger van they should contact Facilities for Motor Pool availability. Renting a vehicle in lieu of using the Motor Pool or personal vehicle may be approved by the traveler’s supervisor on a case-by-case basis.
Charges related to lost keys for vehicle rentals will not be reimbursed.
Fuel/Gas
Fuel and gas for personal vehicles are non-reimbursable nor eligible to be purchased on a college p-card. Instead, employees are paid mileage at the current IRS rate. See the next section, “Mileage Reimbursement.”
Mileage Reimbursement
Lodging
- You are only required to meet one (1) exception situation: TRAVEL Hotel Per Diem Up To 150%
- You must meet at three (3) situations to be eligible: TRAVEL Hotel Per Diem Over 150%
Non-Reimbursable Expenses
- Alcoholic beverages
- Excessive meals, lodging, tips, etc.
- Movies charged to hotel bills
- Commuting costs between Official Residence and Official Workstation
- Damage to personal vehicles
- Traffic fines, court costs, parking violations, and towing charges
- Expenses for children, spouses and companions
- Personal grooming services, such as barbers, hairdressers, and shoe shines
- Annual premiums for personal property insurance or annual fees for personal credit cards, including liability insurance for lost cards
- Doctor bills, prescriptions, and other medical services, unless covered by the College’s health benefit plans
- Credit card delinquency fees, overcharge fees, or finance charges
- Bank or ATM fees
- Certain travel expenses, as listed in the SVC Travel Policy